Gold Sponsor: archSCAN, LLC
Representative: Vivica Williams, President
Address: 7172 Columbia Gateway Dr, Ste C, Columbia, MD 21046
Phone: 410-553-6383
Contact Email: vivica.williams@archscan.com
Website: https://archscan.com/
About archSCAN: Watch this Video to see our Operations
In 2002, archSCAN was founded when the Archdiocese of Baltimore hired us to catalog and organize their drawings because they could not find their drawings and documents when they needed them. Three months later, their vault, filled with thousands of drawings and documents, was organized and digitized. Since then, we have organized, digitized, indexed, and managed hundreds of plan rooms across many industries (hospitals, religious institutions, universities, school systems, government). archSCAN was created to fill a need that no one else filled: To clean up messy blueprint plan rooms and digitize the drawings and documents. Twenty-three years later, we are still one of the few companies in the United States with this niche!
We provide cloud-based document management systems, digitization services, and data capture/indexing services. We have a 25,000 sq ft facility to perform our services and work with clients all over the United States and Canada.
Services include:
Document Review Services
- Bringing documents from different repositories together under one umbrella
- Standardizing fields of information such as building names, project names, etc
- Reviewing paper documents
- Reviewing electronic documents (PDFs, DWGs, Excel, Word, other formats)
- Identifying duplicates, superseded documents
Document Digitization Services
- Digitizing documents, drawings, microfilm/fiche, books, historic/fragile artifacts
Document Shredding Services
- Secure shredding
Document Indexing Services
- Capturing metadata for each document to allow them to be searchable in a variety of ways
- AI capture tools to improve document searches and accessibility
Document Migration Services
- Setting up files so that they can be mass imported into a document management system
- Quality Review all documents and data prior to upload
Document Library Management Services
- As new documents come in, they are reviewed, indexed, and imported into the system
- Assistance in helping clients locate documents and create collections of documents in preparation for work
- Training on how to use the system to search, share, and download documents
- Providing contractors access to particular documents and limit what they can do and limit the time they have access to the documents
Pick-Up/Delivery
- Pick-Up/Delivery of documents
- Provide boxes and labor to pack up the documents
References:
- Archdiocese of Baltimore
- Diocese of San Jose
- Archdiocese of St Louis
- Archdiocese of the Military